Recruitment Privacy Notice
1. Who We Are
Axis CLC and its group companies are committed to protecting the privacy and security of your personal information.
This privacy notice explains how we collect, use and protect personal data provided to us when you apply for a job or otherwise engage with our recruitment process.
For the purposes of data protection legislation, Axis CLC is the Data Controller.
2. What Information We Collect
During the recruitment process we may collect and process personal information including:
· Your name, contact details and address
· CV, employment history, education and qualifications
· Skills, experience and job preferences
· Salary expectations and notice period
· Information provided in application forms or questionnaires
· Interview notes and assessment feedback
· Right to work documentation
· References or background checks where applicable
· Any other information you choose to provide during the recruitment process
· Some information may be collected directly from you, from recruitment agencies acting on your behalf, or from publicly available professional sources (such as LinkedIn).
3. How We Use Your Information
We process your personal data in order to:
· assess your suitability for employment or engagement
· manage the recruitment process
· communicate with you regarding your application
· carry out pre-employment checks where relevant
· maintain records of recruitment decisions
· consider you for other suitable opportunities within Axis CLC
· Where appropriate we may also use anonymised data for reporting and recruitment process improvement.
4. Legal Basis for Processing
Our legal basis for processing candidate data includes:
· Legitimate interests in assessing candidates for employment and managing recruitment activity
· Contractual necessity, where processing is required prior to entering into an employment contract
· Legal obligations, including right-to-work checks
· Consent, where required for specific processing activities
5. Sharing Your Information
Your information may be shared with:
· relevant hiring managers and employees involved in recruitment
· group companies within Axis CLC
· recruitment agencies acting on your behalf
· background screening providers
· IT and recruitment system providers who support our recruitment systems
· regulatory authorities where required by law
· All third parties are required to process your data securely and in accordance with data protection law.
6. Data Storage and Security
Your personal information will be stored securely within our recruitment systems and associated HR systems.
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, alteration or disclosure.
7. How Long We Keep Your Data
If you are unsuccessful in your application, we will normally retain your personal information for up to 12 months after the conclusion of the recruitment process.
This allows us to:
· consider you for future opportunities
· maintain records of recruitment decisions
· comply with legal obligations.
· After this period your data will be deleted or anonymised, unless you ask us to retain it longer.
8. Your Data Protection Rights
Under data protection law you have the right to:
· access the personal data we hold about you
· request correction of inaccurate information
· request deletion of your personal data
· restrict or object to processing
· request transfer of your data to another organisation
· withdraw consent where processing relies on consent
· You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
9. Contact Us
If you have any questions about this privacy notice or wish to exercise your rights, please contact:
recruit@axisclc.com